10 Free Apps that will help you Work Smarter in your Freelancing Business

10 Free Apps that will help you Work Smarter in your Freelancing Business

With so many people ditching their 9-to-5 jobs to become freelancers these days, this industry has seen rapid growth over the years and its still growing. However, this doesn’t mean that freelancers are not facing certain challenges on the job.

As a freelancer, one of the challenges you encounter is how to keep delivering quality service to your customers so they can keep coming back. Freelancing can be quite demanding and time-consuming because there’s the temptation to take on so much work since your time is flexible.

When faced with the demand that comes from juggling multiple jobs and the pressure to deliver, you need to figure out how you can meet up with set deadlines to keep your customers happy.

Thanks to technology, you don’t have to work harder to achieve that. You could actually make life and work easier by discovering smarter ways of getting things done as a freelancer.

Google seems to have made life and work easy for a lot of us freelancers and so most of the apps we are going to look at actually work really well on Google Chrome Browser and sometimes, you could have them as an extension on your browser, which makes it even closer to your fingertips.

The key to working SMART as a freelancer is all about looking for easier ways of getting the job done. Here is a list of some of the apps that I use every day and they have made work and life a lot easier for me. I hope you find them useful too and if you do, you can subscribe to our newsletter to get notified about our latest news.


Evernote is designed for note-taking, organizing, tasks lists, and archiving. I can’t imagine my life without it. With Evernote, your ideas are always with you so you don’t forget anything. The Basic plan is free and accommodates two devices, so you are in sync at all times.

Get Evernote here!

Light shot

Now, this app has been a real lifesaver for me. It is the fastest way to take customizable screenshots on your laptop. It is a Google Chrome extension. All you need to do is select an area, edit your screenshot and upload it to the cloud or save on a disk.

Google Keep

Google Keep is an excellent app to store all your notes and quickly capture new ideas. What’s great about this app is that it is a google extension and so all you need to do to save a piece of useful information you found online is to just click the button on your browser’s extension and that’s it, it’s saved for you to use whenever you want. It’s free, colourful and it’s also available on mobile.


Are you a social media manager? You will really love this app because it helps you to schedule posts on Facebook, Twitter, Google Plus and Instagram. There are other ones like Hootsuite and Later that you might want to try out. Buffer and Hootsuite have very reasonable free plan options.


If you are a blogger or writer like me and you sometimes find yourself with too many tabs, click the OneTab icon to convert all of your tabs into a list. When you need to access the tabs again, you can either restore them individually or all at once.

This will save memory and keep the clutter to a minimum. Keeping your tabs to a minimum keeps you organized and on task. Onetab is free to download and it is an extension of Google Chrome and Firefox.


virtually tope collaborates with teams on slack

I personally use Slack to run my virtual business since my team and I work remotely. Slack brings team communication and collaboration into one place so you can get more work done, whether you belong to a large enterprise or a small business. Check off your to-do list and move your projects forward by bringing the right people, conversations, tools, and information you need together.

Slack is available on any device, so you can find and access your team and your work, whether you’re at your desk or on the go.

Use Slack to:
• Communicate with your team and organize your conversations by topics, projects, or anything else that matters to your work
• Message or call any person or group within your team
• Share and edit documents and collaborate with the right people all in Slack
• Integrate into your workflow, the tools and services you already use including Google Drive, Salesforce, Dropbox, Asana, Twitter, Zendesk, and more
• Easily search a central knowledge base that automatically indexes and archives your team’s past conversations and files
• Customize your notifications so you stay focused on what matters

(Source: Google Play)


using trello for more visual collaboration among team members

Trello is a collaboration tool that teams use. Whether it’s managing a team, or just making a grocery list, Trello is your sidekick for getting things done and staying organized. If you are working on a virtual workplace, Trello is a very useful project management tool you can use to stay in touch with your team and follow up with projects done by your co-workers. It’s free, web-based and also available on Mobile. Trello integrates with other apps as well which makes it really cool. You just need to try it out. Get Trello here!

With Trello you can:

  • Create boards to organize anything you’re working on
  • Use them solo or invite co-workers, friends and family to collaborate
  • Customize workflows for different projects
  • Add checklists of “To-Dos” on cards
  • Assign files from Google Drive and Dropbox
  • Upload photos and videos
  • Reply to comments from Android Wear
  • Display cards in a calendar view with the Calendar Power-Up
  • Work offline and boards will sync automatically when reconnected

Get Trello here!

(Source: Google Play)


bitrix 24 is a crm

A similar app to Trello that I also use is Bitrix24 CRM. It’s 100% free cloud-based CRM system for small businesses. Free unlimited CRM records, sales tracking, email marketing and automation.

Google Doc Voice Typing

google voice typing for transcription

Again, if you are into writing, blogging or content, this app comes in really handy for you. I use it to prepare my notes for a presentation or to take down my thoughts for the day.

In Google Docs, you can now simply talk for speech-to-text dictation if your computer has a microphone! You can even pause, issue a command, pause again, and resume dictating. (Source: Smore)

I particularly like the Google keyboard on my android which also carries this feature, so with mobile, it’s even more convenient to use.


zoom meetings

When it comes to video conferencing, Zoom is my best choice. It’s very easy to use, available on mobile and with the free version, you can join any meeting and host unlimited 1:1 meetings. Free group meetings are limited to 40 minutes. Zoom also has paid options that makes it easy for you to accommodate up to 100 participants or more at a time.

(Source: Google Play)


CamScanner is probably the best document scanner app on mobile. You use the app to scan documents into your phone and convert them to PDF format. You then send that document through email, save it to your device, and you can even fax it for a nominal fee. It seems to hit all the checkboxes you’d want in an app like this. You can use most of the features for free or you can pay for a subscription if you intend on using it very heavily. In either case, it’s a must-have. (Source: JOE HINDY)

I hope you will find these apps useful as well in your journey to becoming a smart freelancer.

Do you know any other useful tool that can make you work smart as a freelancer? Please share on the comment box below.

This Post Has 5 Comments

  1. Muyezo

    Great writeup. I sure gained a lot on new tools I can start using. The interesting thing is that they are free and the help you acomplish a lot easily. Great eye opener. Thumbs up.

  2. Franklin

    Nice one Tope! Some tools are really new to me here.

    1. virtuallytope

      Thanks Frank. I hope you do find those new tools very useful.

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